62. The DPD shall routinely evaluate the operation of the holding cells to minimize the risk of harm to staff and prisoners.
63. The DPD shall operate the holding cells in compliance with the DPD’s comprehensive risk management plan including implementation of:
a. the risk management database;
b. the performance evaluation system;
c. the auditing protocol;
d. regular and periodic review of all DPD policies; and
e. regular meetings of DPD management to share information and evaluate patterns of conduct by DPD that potentially increase the DPD’s liability.
64. The DPD policy on video cameras shall be revised and augmented to require:
a. the installation and continuous operation of video cameras in all prisoner processing areas of DPD holding cells within one year of the effective date of this Agreement;
b. supervisors to review videotapes of all incidents involving injuries to a prisoner or an officer, uses of force and external complaints;
c. that the DPD retain and preserve videotapes for at least 90 days, or as long as necessary for incidents to be fully investigated; and
d. that the DPD conduct and document periodic random reviews of prisoner processing area camera videotapes for training and integrity purposes and conduct periodic random surveys of prisoner processing area video recording equipment to confirm that it is in proper working order.
65. The DPD shall conduct regularly scheduled quarterly audits, covering all DPD units and commands that investigate uses of force, injuries to prisoners and allegations of misconduct in holding cells, including:
a. reviewing a sample of command, IAD, and Homicide
Section investigations;
b. evaluating whether the actions of the officer and the subject were captured correctly in the investigative report;
c. evaluating the preservation and analysis of the evidence;
d. examining whether there is consistency in use of force and injured prisoner investigations throughout the DPD;
e. evaluating the appropriateness of the investigator’s conclusions; and
f. issuing a written report regarding the findings of the audit.
66. The DPD shall create a Holding Cell Compliance Committee that is responsible for assuring compliance with requirements of this Agreement. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits in all buildings containing holding cells to evaluate
compliance with the fire detection, suppression and evacuation program, including:
a. testing a sample of smoke detectors and sprinklers;
b. testing the back-up power systems;
c. reviewing a sample of fire equipment testing and maintenance records; and
d. issuing a written report regarding the findings of the audit.
67. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits in all buildings containing holding cells to evaluate emergency preparedness, including:
a. reviewing a sampling of key and fire equipment maintenance and inventory records;
b. interviewing selected detention officers about their participation in fire drills and on their responsibilities under the emergency preparedness
program and testing their ability to identify keys necessary to unlock all holding cell doors; and
c. issuing a written report regarding the findings of the audit.
68. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits in all buildings containing holding cells to evaluate the medical/mental health programs and policies, including:
a. reviewing a sampling of hospital referral forms in comparison to prisoner intake forms to evaluate the accuracy of the intake screening and whether
appropriate action was taken;
b. observing intake screening interviews to assess thoroughness;
c. reviewing a sampling of the prescription medication log to ensure that medications were administered as prescribed and that their distribution was
accurately recorded; and
d. issuing a written report regarding the findings of the audit.
69. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits in all buildings containing holding cells to evaluate the detainee safety programs and policies, including:
a. reviewing a sampling of security screening records, including written supervisory approvals, to ensure that prisoners are being properly screened and housed;
b. reviewing a sampling of the cell checks logs to ensure that checks are being accurately and regularly performed and that cell check logs are receiving supervisory review and written approval; and
c. issuing a written report regarding the findings of the audit.
70. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits in all buildings containing holding cells to evaluate the environmental health and safety programs, including:
a. inspecting holding cells and surrounding areas to ensure that they are clean and clear of debris and that the lighting, sinks and toilets are operable;
b. reviewing a sampling of cleaning and maintenance logs
to ensure they are properly maintained and reflect the scheduled performance of the requisite cleaning and maintenance tasks;
c. reviewing the systems in place for assuring that all prisoners have reasonable access to potable water and toilets 24 hours a day;
d. observing whether holding cells are free of any potential suicide hazards; and
e. issuing a written report regarding the findings of the audit.
71. The Holding Cell Compliance Committee shall conduct regularly scheduled quarterly audits of all buildings containing holding cells to evaluate the food service program, including:
a. reviewing a sample of food service documentation to evaluate whether prisoners who are held over six hours receive regular and adequate meals;
b. assuring that food is handled in a sanitary manner; and
c. issuing a written report regarding the findings of the audit.
72. The DPD shall issue all audit reports to the Chief of Police and also provide copies to each precinct or specialized unit commander. The commander of each precinct and specialized unit shall review all audit reports regarding employees under their command and, if appropriate, shall take non-disciplinary corrective action or disciplinary action.